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Role of the Secretary

• Attend and take minutes at each monthly Branch Meeting
  
• Process minutes of each meeting and distribute to committee members a week prior to each meeting
  
• Attend and take minutes of other meetings as required, e.g. annual Budget Meeting
  
• Process and distribute minutes of other meetings as required
  
• Prepare and distribute the following documents along with meeting minutes:
  
  • Agenda for each meeting
    
  • Activities Calendar for each month
    
  • President's Report
    
• Prepare Central Branch Activity Sheets for each PM Meeting, (twice per month)
  
• Maintain existing Branch Records (mainly minutes, financial statements and correspondence) and update as applicable
  
• Prepare and maintain Committee Member contact list and phone numbers
  
• Prepare and maintain information sheet for PM's (Prospective Members)
  
• Send out correspondence as required
  
• Maintain Correspondence In/Out
  
• Assist President and other committee members as required
  
• To be co-signatory for Branch cheques
  
• Maintain a list of phone calls, stamps and admin. expenses. All receipts must be presented

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